The leading development firm in real estate operating across international markets that include Bangalore, Chennai, Hyderabad, Pune, Coimbatore, Trivandrum, Serbia and Malaysia.
Purchase Requisition (PR) creation is a very cumbersome and time-consuming process, especially when there are several items in the queue that are to be manually entered into the ERP system. Also, the process being manual, there were high chances of error occurrence. Hence, the client desired to get rid of the manual creation and automate the whole process using RPA, thus improving the operational efficiency as well as the accuracy of the process.
Some of the major challenges in automating the process were:
In the Real Estate Sector, the procurement process is one of the most crucial processes that are highly transactional in nature, needs a lot of administration and investment of both time and resources. As part of the procurement process, the client performed activities that involved planning, contract management, collecting and maintaining supplier information, creating and issuing PO, processing invoices, supplier relationship management, ERP process, payment, and reporting.
The client was manually creating Purchase Requisitions routinely to fulfill ongoing requirements of construction material and related services. Thus, they desired a robust solution to automate and streamline their procurement process to drive massive efficiency improvements, reducing process time and bringing down costs and risks.
In order to overcome the challenges faced by the client, it was essential to implement Robotic Process Automation (RPA).
Below steps were performed by the bot:
The process became more optimized and better orchestrated because a centrally operated bot was responsible for overall execution. The purchase requisition can be easily created just by sending an email, and in-built validations at the point of data entry itself eliminated errors and ensured robustness. It has also resulted in easier task management; wherein repetitive tasks have been scheduled and functions get triggered based on business rules.
In addition, setting up regulated workflows has helped control spend and made employees more productive, efficient and focused on value-based tasks.
Fig 1: Solution Footprint
Batheiah BHEAD - IT
"We realized over the last two years that RPA can be a powerful tool to drive transformation, helping us automate business processes. The embassy group chose JK Tech as the preferred RPA implementation partner. Partnering with JK Tech, Embassy has already automated several processes ranging in procurement, finance, HR and IT domains.
JK Tech has successfully enabled our automation journey driving both qualitative and quantitative process improvements as well as ensuring a sustainable way forward. Working with JK Tech, we are able to gain more than 60% productivity so far in terms of both time savings and efficiency improvements."
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